Abbeville Meridional
June 7, 2023
MINUTES OF REGULAR MEETING
A regular meeting of the Board of Commissioners of Hospital Service District No. 2, Abbeville General Hospital, Parish of Vermilion, State of Louisiana was called to order at 6.15 P.M. on Wednesday, May 17 2023 by Mr. John Boudreaux, Chairman. Proceedings were taken at their regular meeting place in the Hospital Boardroom of Abbeville General Hospital with the following people present:
MEMBERS PRESENT: John Boudreaux, Chairman
Oswald Broussard, Vice-Chairman
Jody Landry
Anita Levy
Kelly Richard
Daleon Primeaux
John Budden, M.D.
STAFF PRESENT: Michael J. Bertrand, Chief Executive Officer
Troy Hair, Chief Financial Officer
Heidi Guidry, Chief Nursing Officer
Abbey Palombo, Recording Secretary
Brittney Thibodeaux, Chief Quality Officer
Brittney Bordelon, Risk Management/Complaint Officer
Megan Landry, Performance Improvement Director
APPROVAL OF MINUTES
On motion of Kelly Richard, seconded by Oswald Broussard and unanimously carried, the minutes of the Regular Board of Commissioners meeting held May 10, 2023 were approved as written.
COMMUNICATIONS
The following communications were reviewed:
340B Drug Program
NEW BUSINESS
Contract Review - May
On motion of Jody Landry seconded by Daleon Primeaux and unanimously carried, the Board approved renewal of the following contracts:
Academy of Acadiana, Inc. - Clinical Training
American Lifecare (PHCS) - PPO
Baton Rouge General Medical Center- Pulmonary Services
Behavioral Health Associates of Acadiana, LLC - FMP Supplemental
Cintas Healthcare Solutions - Facility Rental Services
Claude Meeks, MD - Employment - Family Medicine
Deaf Action Center of Lafayette - Interpretation Services
Evolutions Healthcare Systems (Guardian Resources) - PPO
Galaxy Health Network (Formerly Managed Care, Inc.) - PPO
Gulf Coast Bank - Payroll Direct Deposit
Heart Center of Acadiana - Specialty Clinic Lease Dr. Fazal
Hobart Services - PM - Utensil Warewasher
Hospice, Inc. - Hospice Care
Infinity College, Inc. - Phlebotomy Clinical Training
InfuSystem, Inc. - Ambulatory Infusion Pump Use
Integral Health Services, LLC - Psyc Relief Services - Jamie Ougel, NP
Jackson Physician Search, LLC – Physician Recruitment
Louisiana Department of Health & Hospitals - Medicaid Enrollment Center
Louisiana Emergency Response Network - ER Network Program
LSU Health Shreveport - Pathology Services
Maximo Lamarche, MD - RHC Nephrology Services
Michael Prejean, MD - Psychiatric Relief Services
Multiview Corporation - Accounting Software
Myriam Hutchinson, MD - RHC Nursing Home Visits
Nationwide Anesthesia Services, Inc.
Northwestern State College of Nursing - Clinical Training
Pediatric Group of Acadiana - Patient Transfer
Piazza Office Supply - PM Printers
Press Ganey - Patiant Satisfaction Pogram
Rural Hospital Coalition - DPP Grant Program
Southern Louisiana Laser Rental
Steris Corporation - PM Sterilizers
St. Mary Community Action Agency-Public Transit - Transportation Services
Trane U.S., Inc. - PM - Cooling Towers-Chillers
University of Louisiana at Lafayette - Clinical Practice RN & AHP
Verity Healthnet - Preferred Provider
Vermilion Parish Police Jury - Morgue Cleaning Services
Weston Miller, MD - FMP Supplemental
Weston Miller, MD - Surgical Services
Zoom Video Communications, Inc. - Telehealth Software License
Change Order No. 1 – Touch Free Access Control Improvements
On motion of Oswald Broussard, seconded by Kelly Richard and unanimously carried, the board approved Change Order No. 1 to the Touch Free Access Control Improvements for a credit of $1,375.00.
Substantial Completion – Touch Free Access Control Improvements
On motion of Jody Landry, seconded by Daleon Primeaux and unanimously carried, the board accepted the Touch Free Access Control Improvements as substantially complete, effective March 18, 2023.
Change Order No. 1 – Electrical Services – New Monument Sign at MCCC
On motion of Daleon Primeaux, seconded by Jody Landry and unanimously carried, the board approved change order No. 1 for electrical services work to the New Monument Sigh at Maurice Community are Clinic for a total cost of $3,800.00.
Substantial Completion – Electrical Services – New Monument Sign at MCCC
On motion of Oswald Broussard, seconded by Daleon Primeaux and unanimously carried, the board accepted the Electrical Services project for the New Monument Sign at Maurice Community Care Clinic as substantially complete, effective April 13, 2023.
Substantial Completion – New Monument Sign at MCCC
On motion of Jody Landry, seconded by Kelly Richard and unanimously carried, the board accepted the New Monument Sign project at the Maurice Community Care Clinic as substantially complete, effective April 13, 2023.
Steripath Blood Culture Devices
On motion of Jody Landry, seconded by Oswald Broussard and unanimously carried, the board approved the purchase of Steripath Blood Culture Devices at an estimated yearly cost of $45,650.00.
Security Services
On motion of Daleon Primeaux, seconded by Jody Landry, and unanimously carried, the board approved the termination of the security services contract with PalAmerican.
On motion of Oswald Broussard seconded by Kelly Richard and unanimously carried, the board approved the transfer of security services to Veteran Security Services at a yearly cost of $326,983.52
Audit Engagement Letter
On motion of Kelly Richard, seconded by Oswald Broussard and unanimously carried, the board approved the addendums to the Audit Engagement Letters provided by Lester, Miller, and Wells.
Louisiana Orthopedic Specialist, LLC – Professional Services Agreement
On motion of John Budden, seconded by Kelly Richard and unanimously carried, the board approved the Professional Services Agreement with Louisiana Orthopedic Specialist, LLC as written.
Collaborative Services Agreement
On motion of Kelly Richard, seconded by Oswald Broussard and unanimously carried, the board approved the Collaborative services agreement with Dr. Landry as written.
General Surgery – Professional Services / VHS Call Coverage Agreement
On motion of Daleon Primeaux, seconded by Jody Landry and unanimously carried, the board approved the Professional Services agreement, and the VHS Call Coverage Agreement with Dr. Shirin Sabbaghian Hebert as written.
MMS DICOM Viewing Workstations
On motion of Oswald Broussard, seconded by Daleon Primeaux and unanimously carried, the board approved the replacement of two (2) Diagnostic Imaging Workstations to help offer relief from the workarounds that the radiologist are currently using and allow them to provide more timely interpretations at a cost of $24,400.00
March Financials
Troy Hair, Chief Financial Officer presented the March Financial Report. The detail in comparison to budget was reviewed.
Updated Sales Tax Plan for Improvement
The Board reviewed the updated Sales Tax Plan for Improvement
Fiscal Year 2022 Restated Financials for Year End JEs
Troy Hair, Chief Financial Officer presented the Fiscal Year 2022 Restated Financials. The detail was reviewed by the board.
EXECUTIVE SESSION
On motion of Daleon Primeaux, seconded by Jody Landry and unanimously carried, the Board entered into Executive Session for Approval of Minutes, Strategic Planning, Performance Improvement, and Professionalism, Character, & Performance.
Other Business
Performance Improvement / Patient Safety Annual Appraisal
On motion of Oswald Broussard, seconded by Kelly Richard and unanimously carried, the Performance Improvement / Patient Safety Annual Appraisal for 2022 was accepted as presented.
ADJOURNMENT
On motion of Kelly Richard, seconded by Oswald Broussard and unanimously carried, the Board adjourned at 7:40 PM.
________________________________ ___________________________
MICHAEL J. BERTRAND, II, MS, MBA JOHN BOUDREAUX
CHIEF EXECUTIVE OFFICER CHAIRMAN OF THE BOARD SECRETARY / TREASURER
Regular BOC Meeting May 17, 2023 page \* MERGEFORMAT4