Natchitoches Times
July 19, 2025
The following Ordinance was Introduced by Mr. Nielsen and Seconded by Mrs. Elie as follows, to-wit:
ORDINANCE NO. 024 OF 2025
AN ORDINANCE
AUTHORIZING THE MAYOR OF THE CITY OF NATCHITOCHES, LOUISIANA, TO ENTER INTO A COOPERATIVE ENDEAVOR AGREEMENT WITH THE HISTORIC DISTRICT BUSINESS ASSOCIATION INC., WHEREBY THE CITY OF NATCHITOCHES WILL PROVIDE EMPLOYEES TO THE HISTORIC DISTRICT BUSINESS ASSOCIATION INC. IN EXCHANGE FOR THE SERVICES AND BENEFITS THAT THE CITY RECEIVES FROM THE OPERATIONS OF THE HISTORIC DISTRICT BUSINESS ASSOCIATION INC.
WHEREAS, the City of Natchitoches (sometimes hereinafter referred to as the "City") is a Municipality located in the State of Louisiana, Parish of Natchitoches governed under a Home Rule Charter and a Code of Ordinances adopted by Ordinance No. 5 of 1977; and
WHEREAS FURTHER, the City of Natchitoches is specifically authorized under Section 1.06 of the Charter of the City of Natchitoches to provide for the general welfare, safety, health, peace and good order of the City, and further authorized under Section 1.07 of the Charter of the City of Natchitoches to enter into Joint Service Agreements or Cooperative Efforts with other governmental agencies; and
WHEREAS FURTHER, the HISTORIC DISTRICT BUSINESS ASSOCIATION INC. (sometimes hereinafter referred to as "HDBA") is a non-profit Louisiana corporation that currently coordinates and manages several events in the Natchitoches Historic District, including the Festival of Lights celebration and the Antique Car Show; and
WHEREAS FURTHER, the HDBA also undertakes the following responsibilities:
-Participate on the hiring committee for the Main Street Office,
-Provide Main Street quarterly reporting,
-Attend Main Street quarterly meetings, and
-Take necessary steps to retain Main Street Certification, including attendance at required meetings and providing necessary reports
; and
WHEREAS FURTHER, the HDBA is authorized to enter into a Cooperative Endeavor Agreements with the City of Natchitoches; and
WHEREAS FURTHER, the City Council of the City of Natchitoches acknowledges that all of the above projects and programs were and are beneficial to the City of Natchitoches; and
WHEREAS FURTHER, HDBA has requested assistance from the City so that it will be able to offer certain benefits and services to its employees; and
WHEREAS FURTHER, more specifically HDBA has requested that the City and HDBA enter into a Cooperative Agreement under which the City will supply certain employees to HDBA, the HDBA will reimburse the City for the salaries and related benefits paid for these employees, and the HDBA will continue to provide the services outlined above; and
WHEREAS FURTHER, the proposed arrangement between the City and HDBA is set forth in the attached Cooperative Endeavor Agreement; and
WHEREAS FURTHER, the City of Natchitoches and HDBA have agreed to enter into a Cooperative Endeavor Agreement as set forth in the attached Cooperative Endeavor Agreement, with the following terms:
(1) The City does hereby contract with the HDBA to provide employees to the HDBA as contemplated under this Cooperative Endeavor Agreement. The employees assigned by the City to the HDBA under this Cooperative Endeavor Agreement will provide services at the direction of the HDBA.
(2) The HDBA will fully reimburse the City for the actual cost of the employees assigned to the HDBA under this Cooperative Endeavor Agreement, which said reimbursement shall include the cost of salaries and related benefits including retirement, sick leave, vacation, comp time, worker's compensation, retirement, health insurance, etc.
(3) The HDBA will pay an annual administration fee of $5,000.00 per full time employee, and $2,000.0 per part time employee, which administration fee will offset some of the costs to the City and to establish an escrow for future claims that may be made by the employees assigned to the HDBA under this Cooperative Endeavor Agreement or for actions of the employees assigned to the HDBA under this Cooperative Endeavor Agreement.
(4) The City will amend its general liability insurance policy, to include coverage for injuries, death or loss of property, associated with the actions of the employees assigned to the HDBA under this Cooperative Endeavor Agreement.
(5) The City agrees that the benefits provided by the HDBA to the City, as more fully set forth above, are consideration for the services provided to the HDBA.
(6) The HDBA further agrees to continue to participate in and provide services which are beneficial to the City and Parish of Natchitoches, Louisiana.
(7) This agreement shall be in effect for five year from the date of this Agreement, as long as the HDBA continues to provide services that are beneficial to the City of Natchitoches, Louisiana, and reimburse the City for the employees assigned to the HDBA under this Cooperative Endeavor Agreement on the same terms as detailed in (2) above. In the event that the HDBA fails to provide the services that are beneficial to the City of Natchitoches, Louisiana, or reimburse the expenses set forth in paragraph (2), then the City may terminate the agreement with thirty days' written notice. If the City fails to provide the employees to the HDBA as contemplated under this Cooperative Endeavor Agreement, then the HDBA may terminate the agreement with thirty days' written notice. This Cooperative Endeavor Agreement may be extended under the same terms and conditions for two additional one-year periods by agreement of the parties hereto.
(8) It is understood and agreed by the parties that the HDBA shall be solely responsible for the performance management of the employees assigned to the HDBA under this Cooperative Endeavor Agreement, including definition of expected performance, evaluation, and appraisal of employee and organizational performance. The City shall only have administrative management of the employees assigned to the HDBA under this Cooperative Endeavor Agreement. The employment of all the employees assigned to the HDBA under this Cooperative Endeavor Agreement shall be subject to all City administrative policies and procedures, including, but not limited to the Personnel Policies Manual, and all local ordinances and state laws or regulations which govern the City of Natchitoches.
(9) The employees assigned to the HDBA under this Cooperative Endeavor Agreement will be reimbursed for travel at state rates, and any travel cost incurred by the City will be reimbursed to the City by the HDBA.
(10) It is specifically understood and agreed that the continuation of this Cooperative Endeavor Agreement is contingent upon the availability of funds to the HDBA for the reimbursement of the costs of the employees to the City. If the HDBA fails to have sufficient monies available to it to provide for the continuation of this Cooperative Endeavor Agreement, the Cooperative Endeavor Agreement shall terminate.
(11) This agreement may be terminated and or canceled at any time by mutual agreement of the parties with 30-day prior written notice.
WHEREAS FURTHER, under the general law and the Home Rule Charter of the City of Natchitoches, the City has the right, power, and authority to promote, protect, and preserve the general welfare, safety, health, peace and good order of the City; and
WHEREAS FURTHER, the City Council of the City of Natchitoches is of the opinion that the proposed agreement with the HDBA will promote the health, safety and welfare of the citizens of the City and Parish of Natchitoches, Louisiana; and
NOW THEREFORE BE IT ORDAINED by the City Council of the City of Natchitoches, Louisiana, that the Mayor of the City of Natchitoches, Ronnie Williams, Jr., is hereby authorized to execute the attached Cooperative Endeavor Agreement with The Historic District Business Association Inc.
BE IT FURTHER ORDAINED that the terms of the Cooperative Endeavor Agreement, attached hereto, are approved and accepted by the City Council of the City of Natchitoches, Louisiana.
BE IT FURTHER ORDAINED that the Mayor is authorized to extend the Cooperative Endeavor Agreement for two additional one year terms upon approval by the City Council of the City of Natchitoches, by Resolution.
THIS ORDINANCE was introduced on June 23, 2025 and published in the Natchitoches Times on June 28, 2025.
The above Ordinance having been duly advertised in accordance with law and public hearing had on same, was put to a vote by the Mayor and the vote was recorded as follows:
AYES: Elie, Nielsen, Smith, Harrington, Petite
NAYS: None
ABSENT: None
ABSTAIN: None
THEREUPON, Mayor Ronnie Williams, Jr., declared the Ordinance passed by a vote of 5 Ayes to 0 Nays this 14th day of July, 2025.
_________________________
RONNIE WILLIAMS, JR., MAYOR
_________________________
BETTY SMITH, MAYOR PRO TEMPORE
Delivered to the Mayor on the 15th day of July, 2025 at 10:00 A.M.
$122.00
433-25 7/19