PUBLIC NOTICE - - - ADVERTISEMENT SOUTHERN UNIVERSITY AND A&M COLLEGE DEPARMENT OF COMPUTER SCIENCE REQUEST FOR BID BID #50016-10365 OPTICOOL SYSTEM BID OPENING DATE AND TIME: OCTOBER 9, 2026 @ 2:00 PM Sealed bids will be received by Southern University, Baton Rouge, Louisiana, in the Purchasing Department, 8100 James L. Prestage Drive, PO Box 9543, J. S. Clark Administration Building Annex, South Entrance, First Floor East, Baton Rouge, LA 70813. Bids will be opened and read aloud in a public meeting in the Southern University Purchasing Department. MAIL, HAND-DELIVER OR ELECTRONIC SUBMITTAL TO PURCHASING DEPARTMENT NO LATER THAN 2:00 PM-ON OCTOBER 9, 2026 Alternative submittal: Electronic submittal: Use link to submit bid online: http://www.sus.edu/bidcertification Bidders are solely responsible for ensuring timely delivery of their bids. The Southern University Purchasing Department is not responsible for any delays caused by bidders chosen means of delivery. Failure to meet the bid deadline submittal date and time shall result in rejection of bid. ALL BID SPECIFICATIONS AND ADDENDA CAN BE OBTAINED BY ACCESSING THE LA STATE PROCUREMENT WEBSITE https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubMain.cfm. (Search by bid # 50016-10365) We highly recommend registering your company with Louisiana State Procurement/LAPAC Inquiries will be accepted until October 5, 2026 by 5:00 PM. Inquiries shall be submitted to Linda Antoine at linda_antoine@subr.edu Responses to inquiries will be posted on LAPAC-LA State Procurement website on October 7, 2026 by 5:00 PM Vendors are responsible for checking addenda posted on LAPAC Any person requiring special accommodation should notify the Purchasing Office of the type(s) of accommodation required not less than seven (7) days before the bid opening date. Additional contact is Henry Thurman, Southern University Safety Department at henry_thurman@subr.edu or 225-771-4741 Bidders shall include the following envelopes of choice: companys name, address, Louisiana contractors license number, if applicable, bid number, bid opening date and time. Bids may be withdrawn by written, telegraphic fax notice or email and received at the address or email address designated in the Invitation to Bid prior to the time set for bid opening, as recorded by date stamp at the Purchasing Office. Bids received after closing time will be returned unopened. Evidence of authority to submit the bid shall be required in accordance with R.S. 38:2212(a)(1)(c) and/or R.S. 39:1594(c)(2)(d). The Southern University System is a participant in the Louisiana for the Small Entrepreneurships Program (the Hudson Initiative) and the Louisiana Initiative for Veterans and Service-Connected Disabled Veterans-Owned Business Small Entrepreneurships. Bidders are encouraged to consider participation. A list of certified vendors and additional information can be obtained from website http://www.ledsmallbiz.com. Potential participants may also register at this website. Any questions concerning bid documents, please contact Mary Jane Spruel, Assistant Director of Purchasing at (225) 771-2800 or email to maryjane_spruel@subr.edu and the Architect Firm. No bid may be withdrawn for a period of forty-five (45) days after receipt of bids, except under the provisions of LA. R.S. 38:2214. Bidder is required to comply with provisions and requirements of LA R.S. 38:2212(B)(5). The University reserves the right to reject all bids and to waive any informalities incidental thereto. Bids shall be accepted from Contractors registered for 32000000-Electronic Components, 32131000 Electronic Components, 39120000 Electrical Equipment, 40101700 Cooling Systems, Opti cool System. SOUTHERN UNIVERSITY & A&M COLLEGE AN EQUAL OPPORTUNITY EMPLOYER Linda A. Antoine, Director of Purchasing DATES ADVERTISED SEPTEMBER 30, 2026 202176 Sept. 30, 1t $58.64