NOTICE TO CONTRACTORS

09/03/2025

The Vidalia Port Commission will receive sealed Bids for the construction of the following project at the Engineer’s Office located at 6885 Hwy. 84, Ferriday,7LA 71334 until 1:00 p.m. Central Time on Tuesday, September 30, 2025 , at which time and place bids will be publicly opened and read. No bids will be received after the above date and time.

VIDALIA PORT EXPANSION – PHASE III SLACK

WATER SLIP

STATE PROJECT NO. H.013123 (323)

Concordia Parish, LA

TYPE OF CONSTRUCTION: Heavy Construction

CONTRACTING AGENCY: Vidalia Port Commission

112 Front Street, Suite B

Vidalia, LA 71373

ESTIMATED COST $11.47M

PROPOSAL GUARANTY 5% of the Amount of Bid

Payable to Vidalia Port Commission

ENGINEER: Bryant Hammett & Associates,

LLC 6885 Hwy. 84, Ferriday, La

71334 (318)757~6576

Bids must be submitted on the forms provided by the Contracting Agency, must be prepared in accordance with Section 2 of the 2018 Edition of the Louisiana Department of Transportation and Development, Office of Multimodal Commerce, General Provisions and must include all the information required by the bid form. Bid forms are available from the Engineer and will not be issued later than 24 hours prior to the scheduled bid opening time. Each bid shall include a proposal guarantee in an amount not less than specified above.

The contract will be awarded to the lowest responsible bidder without discrimination on the grounds of race, color, sex, or national origin. Disadvantaged businesses will be afforded full opportunity to submit bids.

A Non-Mandatory Pre-Bid Conference will be held on Tuesday, September 16, 2025 at 1:00 p.m., at the Engineer’s Office, located at 6885 Hwy. 84, Ferriday, LA 71334.

The Electronic Bidding Documents may be requested via email at bhallc@bha-engineers.com, or by calling (318)757- 6576. Contractors are responsible for reproduction/printing of the electronic Bidding Documents. Bidding documents are also available in electronic form and can be downloaded from the designated website: http://www.centralbidding.com, Louisiana Agencies, under Bryant Hammett & Associates, LLC. Prospective Bidders are urged to register with http://www.centralbidding.com website as a plan holder. All prospective bidders must register with the Engineer, regardless of whether the Bidding Documents are obtained from a plan room or an alternative source, in either electronic or paper format. The designated website will be updated periodically with addenda, lists of registered plan holders, reports, and other relevant information to support project bidding. All official notifications, addenda, and other Bidding Documents will be offered through the designated website. Prospective Bidders are solely responsible for obtaining the most up-to-date bidding Documents from the designated website or by contacting the Engineer. Printed sets of construction documents can be obtained from Bryant Hammett & Associates (318-757-6576) in PDF format or via mail. Printed sets require payment of $250 dollars per set. Documents can be mailed to bidders for an additional

20.00 per set. In accordance with R.S. 38:2212(D), deposits on the first set of documents furnished to bona fide prime bidders will be fully refunded upon return of the documents, deposits on any additional sets will be refunded less the actual costs of reproduction. Refunds will be made upon return of the documents if within ten days after receipt of bids. Refunds will be given on the first set of documents furnished to bona fide prime bidders upon return of the clean, unmarked documents no later than ten days after receipt of bids in accordance with LSA R.S. 38:2212(e). Neither the Owner nor Engineer will be responsible for Bidding Documents, including addenda, if any, obtained from sources other than the Engineer or designated website.

Contractors desiring to bid shall provide evidence that they hold an active State License of proper classification and in full force and effect. Bids will not be accepted through the Central Bidding Website. Bids must be received before the specified time and date of bid opening via in-person delivery, special delivery, or mail.

The award of a contract, if awarded, will be made to the lowest qualified bidder whose proposal complies with all requirements prescribed within 45 calendar days after opening proposals. However, when the contract is to be financed by bonds which are required to be sold after receipts of bids, or when the contract is to be financed in whole or part by federal or other funds not available at the time bids are received, the time will not start until receipt of federal and/or state concurrence or concurrence of the other funding source. Award will be within 30 calendar days after the sale of bonds or receipt of concurrence in award from federal and/or state agency or other funding source. The successful bidder will be notified by letter mailed to the address shown in the proposal that the bidder is awarded the contract.

The award of a contract for projects financed either partially or entirely with State bonds will be contingent on approval by the State Bond Commission.

On projects involving federal funds the award of contract will also be contingent upon concurrence by the appropriate federal agency.

On projects involving state funds the award of contract will also be contingent upon concurrence by the appropriate state agency.

The right is reserved to reject bids and waive informalities.

Mr. Bryant Killen, Port Director

VIDALIA PORT COMMISSION

Publication: Concordia Sentinel

9/3, 10, 17 $96