NOTICE TO BIDDERS
Sealed bids for the below to be received by the Public Works Dept. of the Assumption Parish Police Jury at 141 Hwy 1008, Napoleonville, LA. 70390 until 2:00 P.M., Tuesday, July 1, 2025. Bids will be opened at 2:00 P.M. on the same day in Road & Bridge safe room.
Snagging And Clearing Waterways in
Assumption Parish
Pursuant to LA RS 38:2212(B)(6), sealed bids shall be delivered one of three ways.
1. Hand-delivered by the bidder or his agent, in which a written receipt shall be provided
2. Sent by registered or certified mail with a return receipt requested
3. Submitted electronically at http://assumptionla.com/bids.aspx
Specifications may be obtained at the Public Works Dept., by calling 985-369-7742, or from the parish website at http://assumptionla.com/bids.aspx.
Publish 3 Times
- May 27, 2025
- June 3, 2025
- June 10, 2025
IMPORTANT-PLEASE NOTE
• Specifications will be strictly enforced. (i.e. No bids will be accepted after 2:00 P.M. The Public Works Dept. clock will be official time). Make arrangements for prompt delivery of bid.
• Also, no multiple bids in one envelope. Each bid must be marked for that item and in an individual envelope. Bids submitted otherwise will be void.
• All entries on Bid Forms must be original. No white-out or corrections will be accepted. Bids submitted otherwise will be void.
• Anyone attending bid opening is encouraged to be prompt and prepared to record information during opening procedures.
• All vendors are responsible for their own invoicing directly with their suppliers. All purchase orders for material are issued to the vendor that has been awarded the bid. These can not be issued to the supplier.
• No copies of bid results will be available until accepted by the Assumption Parish Police Jury at its next regular scheduled meeting.
TIED BID PROCEDURE as suggested by the Legislative Auditor’s Office and AG Opinion. Said procedure requires that if bids come in for the same amount, for the same product or service, preference shall be given to the bidder whose firm has its principal place of business in Assumption Parish then to the bidder whose product is locally made or obtained. If there is no distinguishing factor, bids will be broken by the flip of a coin with each bidder given the opportunity to be present for said flip.
Bids submitted and not within the specifications will be considered void.
The Assumption Parish Police Jury will not do business with any company who is suspended or debarred with the Federal Government. Verification will be pulled from SAM.gov prior to the awarding of any bid.
Cost: $81.00
BID FORM
Bid requirements:
1. The newspapers must be qualified according to R.S.43:142A, which include the following qualifications:
a.The newspaper shall have been published in an office physically in the parish in which the body is located for a period of five years preceding the selection;
b.The newspaper shall not have missed during that period as many as three consecutive issues unless caused by fire, flood, strike, or natural disaster;
c.The newspaper shall have maintained a general paid circulation in the parish in which the body is located for five consecutive years prior to selection; and
d.The newspaper shall have been entered in the U.S. post office in that parish under a periodical permit in that parish for a period of five consecutive years prior to the selection.
2. Vendors are required to bid on a legal square for the first and for consecutive insertions thereafter not to exceed $6.00 per square. FOR THE PURPOSE OF THIS PROPOSAL, A “LEGAL SQUARE” IS DEFINED AS FOLLOWS:
Approximately two (2) inches wide by two (2) inches deep containing approximately one hundred (100) words with tabulated material computed on the basis of the number of words of straight matter, which would occupy the identical space.
3. Vendors must be able to accept articles, minutes, notices, etc. until 12:00 (noon) on the Monday of the week of desired publication.
4. Vendors must be able to accept articles, minutes, and / or notices in written format via electronic media.
5. All pricing must be submitted on the following form and should be mailed or delivered on or before at Thursday, June 12, 2025 @ 10:00am to:
Assumption Parish School Board
“Official Journal Proposals”
4901 Hwy 308
Napoleonville, LA 70390
In accordance with the instructions outlined above, the undersigned submits the following bid to serve as the Official Journal of the Assumption Parish School Board from July 1, 2024 to June 30, 2025.
Publication Cost per legal
square first
insertion Cost per legal square consecutive insertions
Board meeting
minutes, electronic
submission
Job notices, electronic
submission
Bids and / or requests for Public notices, electronic submission
Public notices,
electronic submission
Other (Please identify),
electronic submission
Publication Cost per legal
square first
insertion Cost per legal square consecutive insertions
Board meeting
minutes, written
submission
Job notices, written
submission
Bids and / or requests for Public notices,
written submission
Public notices,
written submission
Other (Please identify),
written submission
All blanks must be completed. If not applicable, then please state as such.
Name of journal: _________________________________
Bidder’s name: __________________________________
Completed by: (signature and title) ___________________
5.27, 6.3, 6.10
Cost: $103.50
mmm