NATCHITOCHES TAX COMMISSION
Record of Minutes
May 21, 2024
On said date the Natchitoches Tax Commission held its monthly board meeting.
The meeting was held 9:00 a.m., and was open to public attendance. Meeting was
called to orderby Julie Lockhart, Chairman, Parish of Natchitoches
Roll Call of the Board was conducted: Present: Clarissa Brown-Smith, Director of
Finance for the City of Natchitoches, Mayor Ronnie Williams, Jr., City of
Natchitoches, Chadwick Harris, Accounting Manager, Natchitoches Parish School
Board, and Julie Lockhart, Treasurer, Parish of Natchitoches.
Absent: Lee Waskom and John Salter
This being a public meeting Visitors were recognized: None.
Approval of the February 20, 2024 Board of Directors minutes was requested by
the Chairman. Motion to Approve: Chadwick Harris Second: Clarissa Brown-Smith
Motion Carried.
Old business of rewrite of Joint Agreement concerns through advice of legal
counsel will be brought up again once official new attorney is placed advising a
selection of addendums to be created that would protect the current government
entities, should collections be reduced by non? renewal or defeat of renewals so
that the pro-rata of operations be maintained at its previous ration until tax
is renewed or is no longer reinstated. This should be addressed in the August
20, 2024 meeting.
Financial, Operations and Audit Report for April 2024 were presented for
acceptance by email to each of the members two weeks before the meeting. The
reports included updates on Sales Tax Collections for the Parish, Motor Vehicle
sales activity, EVB remittance, Hotel/Motel and TIF Collections. A copy of the
Proposed Alnnual Budget Report was also submitted by email to each of the
members for review.
Financial Statements/Bank reconciliations and Budget Comparisons were presented
to the Board for review and approval. The Budget Comparisons present the current
financial position of the Tax Commission.
Motion to Approve Financial presentation: Julie Lockhart Motion Approved.
Second: Clarissa Brown-Smith
The annual budget (2024-2025) for the Commission was presented to the Board by
the Administrator. Questions were asked concerning several expense accounts and
answers were provided by the Administrator. Motion was made for the Budget to be
approved as written: Clarissa Brown-Smith Second: Chadwick Harris Motion
Carried.
The City of Natchitoches Ad Valorem tax sale was held on May 15, 2024 and 15
were sold and none were adjudicated. The sale was held at the Municipal Building
located at 560 2nd Street, Natchitoches, LA which began at 9:00 a.m.
Also noted was the next chairperson in rotation would be Lee Waskom, Director of
Business Affairs, Natchitoches Parish School Board for the next fiscal year.
The next Board Meeting will be August 20, 2024.
All business being completed, motion was made to adjourn by Clarissa Brown-Smtih
Seconded by Julie Lockhart.
s/Julie Lochhart
Julie Lockhart, Chairperson
9-10-2024
Date
s/Laura D. Jeffcoat
Laura D. Jeffcoat, Administrator
9-10-2024
Date
NATCHITOCHES TAX COMMISSION
Record of Minutes
August 20, 2024
On said date the Natchitoches Tax Commission held its monthly board meeting.
The meeting was held in the office of the Natchitoches Tax Commission at 9:00
a.m., and was open to public attendance.
The meeting was postponed until August 28, 2024. Any operating decisions
necessary will be submitted to the board approval at the re-scheduled meeting.
s/Lee Waskom
Lee Waskom, Chairperson
9-10-2024
Date
s/Laura D. Jeffcoat
Laura D. Jeffcoat, Administrator
9-10-2024
Date
NATCHITOCHES TAX COMMISSION
Record of Minutes
August 28, 2024
On said date the Natchitoches Tax Commission held its monthly board meeting.
The meeting was held in the office of the Natchitoches Tax Commission at 9:00
a.m., and was open to public attendance.
The meeting was postponed until September 10, 2024. Any operating decisions
necessary will be submitted to the board approval at the re-scheduled meeting.
s/Lee Waskom
Lee Waskom, Chairperson
9-10-2024
Date
s/Laura D. Jeffcoat
Laura D. Jeffcoat, Administrator
9-10-2024
Date
#601.24 10/05