ADVERTISEMENT FOR BIDS

NOTICE TO BIDDERS

The Sabine Parish Police Jury is accepting sealed bids for the supply and

installation of a GPS Assisted Compaction System to enhance efficiency and

maximize airspace utilization at the Sabine Parish Landfill.

OPENING DATE-SEALED BIDS-HAND DELIVERED OR CERTIFIED MAIL

Sealed bids will be received in the Police Jury Office, in the Sabine Parish

Courthouse, 400 S. Capitol Street, Room 101, Many, Louisiana 71449 until 10:00

a.m. on October 4, 2024, at which time they will be opened and publicly read

aloud. The bids will be reviewed and will be awarded at the next scheduled

meeting of the Police Jury.

SEALED BIDS-HAND DELIVERED OR CERTIFIED MAIL

Sealed bids must be either hand delivered for a receipt or mailed as certified mail,

with a return receipt requested. Bids may also be electronically submitted

through Central Bidding from Central Auction House at:

https://www.centralauctionhouse.com/Category/10702/SabineParishPoliceJury.

BID FORM-BID ENVELOPE

Bidder should bid on bidder's letterhead, with bid signed by bidder's

representative. The sealed bid envelope should be plainly marked "Sealed Bid"

showing the bidder's name, bid opening date and time and "GPS Assisted

Compaction System" noted.

GENERAL

The specifications herein state the minimum requirements of the Sabine Parish

Police Jury. All bids must be regular in every respect. Unauthorized conditions,

limitations, or provisions shall be cause for rejection. The Sabine Parish Police

Jury may consider as "irregular" or "non-responsive", any bid not prepared and

submitted in accordance with the bid documents and specification, or any bid

lacking sufficient technical literature to enable the Sabine Parish Police Jury to

make a reasonable determination of compliance to the specification. It shall be

the bidder's responsibility to carefully examine each item of the specification.

Failure to offer a completed bid or failure to respond to each section of the

technical specification will cause the proposal to be rejected, without review, as

"non-responsive". All variances, exceptions, and/or deviations shall be fully

described in the appropriate section; deceit in responding to the specification will

be cause for rejection.

TERM OF BID

All bid prices are to be honored through December 31, 2024, unless otherwise

specifically noted in the bid document.

REJECTION OF BIDS

Any bid received after the bid closing time will be returned unopened. The Police

Jury reserves the right to reject any and/or all bids.

PURCHASE ORDER REQUIRED

Once the bid is awarded, the Police Jury must issue a Purchase Order to bind the

Police Jury.

PAYMENT TERMS

Payments will be net 30 days after delivery and after approval by the Finance

Committee.

INTERPRETATIONS

In order to be fair to all bidders no oral interpretations will be given to any bidder

as to the meaning of the specifications documents or any part thereof. Every

request for consideration shall be made in writing to the Sabine Parish Police

Jury. Based on written inquiry the Sabine Parish Police Jury may choose to issue

an Addendum in accordance with Local Public Contract Laws.

BID SPECIFICATIONS

The specifications are a minimum for a GPS Assisted Compaction System and are

used only to denote the quality standard of the product desired and do not

restrict bidders to a specific brand, make, manufacturer, or specification named;

said specifications are being used only to set forth and convey to prospective

bidders the general style, type, character, and quality of the product desired.

Equivalent products are acceptable.

The GPS Assisted Compaction System shall meet the following specifications:

SPECIFICATIONS

System Software

Control grade and show compaction patterns as color-coded tracks to indicate

path of travel and surface deflection

Surface deflection, as illustrated with color change in mapping software to

illustrate the changes in compaction when driven over

The software shall allow the operator to easily create lifts and slopes and create

custom labels to identify each design change

The system shall display design information with real time graphical and

elevation data information on the working screen simultaneously

The system shall graphically display the current surface and the design surface on

screen to scale and show the machine's position in reference to the design

The software shall be able to store and easily recall previously created slopes and

lifts within the operator interface

The system shall allow the operators to create custom labels and assign these

labels to any location they wish to track through the operators' interface

The main working screen shall display current elevation, distance to plan and

distance to layer in real time

The software shall display clearly defined tracks that change color based on layer

thickness pass to pass. The interface will only display compaction changes where

the compactor's wheels have contacted the surface

The software system shall automatically update the true terrain model of the

existing grades at the end of each day. The software system shall be capable of

computing daily cover material needed, marking special waste, compiling data to

generate a report that will indicate the daily machine activity, calculating

available air space and the daily compacted volume of trash

Machine Display

Shall be Android based compatible with reporting software

Shall be 10" screen and easily readable by the operator

Shall be rated for shock, vibration, and acceleration

Site Positioning

Controller shall have 7" Screen with Keypad

Controller shall have Windows10 operating system

Controller shall be IP68 rated for dust and moisture

Controller shall have removable internal battery with the ability to hot-swap

batteries

Controller shall have wireless connection to the networked components

Controller shall have remote management capability for technical support

Shall have IMU-based tilt compensation for measurement and stakeout

GPS Receiver Hardware

The GPS receiver shall be capable of reading and generating the following

correction format: CMRx for maximum interoperability with hardware from

other vendors

Shall simultaneously track GPS, GLONASS, Galileo and BeiDou satellites

Shall have capability that provides backup corrections via satellite when RTK or

VRS signal sources are interrupted.?(This can happen due to signal disruptions or

loss of radio connectivity).?This correction improves field productivity by

reducing downtime while waiting for RTK corrections to be re-established.?

Cellular Modem Specifications

The system shall include a physically independent cellular modem, with router,

gateway, and access point functionality

All systems shall be fully cellular and communicate on the LTE and 3G cellular

network or via Wi-Fi

In the event of a connectivity failure, the modem shall be capable of failover to

another interface, either wired or wireless

Warranty

Shall include a five (5) year warranty on all serialized hardware to include

manufacturers' warranty, software and firmware updates and accidental damage

caused by operation or employee

Service and Support

Employees of the dealer shall install the GPS system within 30 days of bid award

and be available to provide technical support after system installation

The Vendor shall provide two days of training on the equipment to the Agency

operators and managers

Training shall take place immediately after the equipment has been installed and

is fully functional on the Agency's heavy equipment

The Vendor shall have ready access to manufacturer's technical resources for

problems beyond their ability

All cost for this training program shall be included in the bid

Dealers shall provide ongoing onsite, remote and phone support for technical

assistance

Rental items shall be available for items shipped in for repair/replacement and

shall be available for next day pickup or delivery

Reporting

The system shall be capable of creating fully interactive 3D map renderings

showing:

1. Remaining airspace

2. Cut and Fill information

The system shall produce reports containing:

1. Density calculations

2. Fill volume

3. Remaining airspace

The system reports shall contain machine tracking information that includes:

1. Machine speed

2. Idle/active time

3. Days worked

The system shall be able to produce a report on special points

The system shall have the ability to export the up-to-date surface map at the end

of each working day

The Police Jury reserves the right to waive any informalities in the bidding.

William E. Weatherford

Secretary Treasurer

362.24 9/18, 9/25, 10/2