MINUTES

POINTE COUPEE WATERWORKS DISTRICT NO. 1

August 12, 2024

The Pointe Coupee Parish Waterworks District No. 1 Board met in regular session at 6:00 p.m. on Monday, August 12, 2024 at the Courthouse Annex in New Roads, Louisiana.

President John Smith called the meeting to order and directed Secretary Gerrie Martin to call the roll:

PRESENT: Messrs. Danny Boudreau, Tommy Guidry, Freddie Solomon, Chad Vosburg and John Smith.

OTHERS

PRESENT: Messrs. Charles Bates, Glenn Cline, Kevin Gravois, Tonilyn Guidry, Randy Hollis, Zane Kelly, Sandy Merrick, David Mougeot and Mike Parks.

ABSENT: None.

ADOPT MINUTES

Motion by Mr. Solomon and seconded by Mr. Boudreau:

RESOLVED, That the minutes of July 8, 2024 regular meeting be accepted as written with any necessary corrections and be published.

Unanimously carried.

AMENDMENTS TO THE AGENDA

There were no amendments to the agenda.

PUBLIC COMMENTS

There were no public comments.

DISCUSSION & CONSIDERATION OF A REQUEST FROM PORTER CRAIG TO INSTALL A FIRE HYDRANT AT ROUGON

President Smith reported on a request from Mr. Porter Craig who is requesting a fire hydrant be installed near his residence at Rougon. After discussion, no action was taken on this matter.

PRESIDENT’S REPORT

President Smith recognized Mr. Bates who gave an update on repairs to the fire hydrants; He commented on the EPA mandates; and gave an overview of the renewal of the insurance policy, which will include the new properties, and fire hydrants.

ENGINEER REPORT

Engineer Gravois of PEC thanked the members of the board for their donation to St. Jude in memory of his mother, who passed away on July 9, 2024.

Engineer Gravois presented the following for discussion and/or approval:

Motion by Mr. Solomon and seconded by Mr. Guidry:

RESOLVED, That the Certificate of Substantial Completion with Southern Underground of Louisiana, LLC for Contract No. 1 - Water Distribution System Improvements, Water Sector Program, Round 2 for PC Parish Waterworks District No. 1 be accepted; and be it

RESOLVED further, That Change Order No. 1 in the amount of $29,109.00 for adjustments of quantities from Southern Underground of Louisiana, LLC for Contract No. 1 - Water Distribution System Improvements be approved; and be it

RESOLVED further, That on behalf of the Pointe Coupee Parish Waterworks District No. 1, President John Smith be authorized to sign the Certificate of Substantial Completion and Change Order No. 1.

Unanimously carried.

Motion by Mr. Solomon and seconded by Mr. Vosburg:

RESOLVED, That upon the recommendation of PEC, the July invoices in the amount of $143,996.25 from Southern Underground of LA (Pay Estimate No. 4) for Contract No. 1 - Water Distribution System Improvements, $55,991.38 from Griner Drilling Service, Inc. (Pay Estimate No. 1) for Contract No. 2 - New Water Well at Ventress and PEC for $17,331.82 be approved for payment.

Unanimously carried.

Engineer Gravois reported the plans for the foundation and new elevated water tank at Ventress have been reviewed and approved, and Caldwell Tanks, Inc. will begin the foundation after Labor Day, and tank will be completed at end of the year.

Motion by Mr. Guidry and seconded by Mr. Boudreau:

RESOLVED, That upon the recommendation of PEC, an invoice in the amount of $85,387.66 from Sugarland Constructors, LLC (Pay Estimate No. 1) for the installation of meters (water service transfer) to be reimbursed from the CWEF grant be approved for payment.

Unanimously carried.

Motion by Mr. Vosburg and seconded by Mr. Solomon:

RESOLVED, That the water district expend $60,000 for the installation of additional meters and any additional time needed to Sugarland Constructors, LLC.

Unanimously carried.

Motion by Mr. Boudreau and seconded by Mr. Guidry:

RESOLVED, That upon the recommendation of Engineer Kevin Gravois of PEC regarding the Service Line Inventory, Attorney Mike Parks is hereby authorized to meet with all service operators, board president and engineers to prepare a historical record affidavit concerning service line type, size and materials used since the inception of the Water District in the mid to late 1980’s for the original Waterworks District No. 1 as well as for the old M&S Water Supply and the old False River Water Works.

Unanimously carried.

Engineer Gravois reported on Mr. Kelly assisting the water district with obtaining data of size and type of services lines on both sides of the meters in the district for 120Water Service Line Inventory.

Engineer Hollis of Owen & White presented the following for approval:

Motion by Mr. Guidry and seconded by Mr. Boudreau:

RESOLVED, That the Certificate of Substantial Completion with Sugarland Constructors, LLC for Hwy. 416 Waterline Extension - Contract No. 23-1923-29 for the 2023 Water Sector Program, Round 2 for PC Parish Waterworks District No. 1 be accepted; and be it

RESOLVED further, That on behalf of Pointe Coupee Parish Waterworks District No. 1, President John Smith be authorized to sign the Certificate of Substantial Completion.

Unanimously carried.

Motion by Mr. Vosburg and seconded by Mr. Guidry:

RESOLVED, That upon the recommendation of Owen & White, an invoice in the amount

of $22,248.00 (Pay Application No. 2) from Sugarland Constructors, LLC for the Hwy. 416 Waterline Extension Project for the 2023 Water Sector Program, Round 2 be approved for payment.

Unanimously carried.

Motion by Mr. Vosburg and seconded by Mr. Boudreau:

RESOLVED, That Change Order No. 1 in the amount of $1,000.00 as an addition to contract from Sugarland Constructors, LLC for the Hwy. 416 Waterline Extension Project be approved.

Unanimously carried.

Motion by Mr. Guidry and seconded by Mr. Solomon:

RESOLVED, That Change Order No. 2 in the amount of $10,000.00 as a decrease in contract from Sugarland Constructors, LLC for the Hwy. 416 Waterline Extension Project be approved.

Unanimously carried.

Engineer Hollis received approval of the board to paint the Hwy. 416 tank white with black lettering. He announced a pre-construction conference for the Elevated Tank Repair & Repainting with Viking Painting will be held tomorrow via teleconference at 11:00 a.m. Layne Christensen Co. will begin construction to install the Mix Well in October.

Motion by Mr. Boudreau and seconded by Mr. Solomon:

RESOLVED, That the engineer reports submitted by Professional Engineering Consultants

Corporation and Owen & White, Inc. be accepted.

Unanimously carried.

FINANCIAL REPORT

CPA Merrick presented and reviewed the bank statement and bank reconciliation statement with

the board for the month ending July 31, 2024.

CPA Merrick reviewed invoices received for approval of the board.

Motion by Mr. Solomon and seconded by Mr. Guidry:

RESOLVED, That the monthly invoices submitted by CPA Sandy Merrick of Merrick & Hogan be approved for payment.

Unanimously carried.

CPA Merrick reviewed the financial report for the month ending July 31, 2024.

Motion by Mr. Boudreau and seconded by Mr. Vosburg:

RESOLVED, That the financial report for the month ending July 31, 2024 presented

by CPA Sandy Merrick of Merrick & Hogan be accepted.

Unanimously carried.

Parish Finance Director Tonilyn Guidry reported Cheryl Bradley, James Fairchild, Abundantly Blessed Academy and Travis Tibbs are requesting adjustments to their water bills, due water leaks.

Motion by Mr. Guidry and seconded by Mr. Solomon:

RESOLVED, That the water bills for Cheryl Bradley, James Fairchild, Abundantly Blessed Academy and Travis Tibbs be adjusted.

Unanimously carried.

Motion by Mr. Solomon and seconded by Mr. Boudreau:

RESOLVED, That all adjustments be considered after three billing cycles on all water bills.

Unanimously carried.

MAINTENANCE & OPERATIONS REPORTS

Mr. Kelly presented and reviewed the maintenance and operations report (1,377 customers) for the water system from M & C Water, LLC.

Mr. Mougeot presented and reviewed the maintenance and operations report (700 customers) for the water system.

Mr. Bates presented and reviewed the maintenance and operations report (1,500 customers) for the water system (previous customers of False River Water Works).

Motion by Mr. Boudreau and seconded by Mr. Guidry:

RESOLVED, That the maintenance and operations reports submitted by M & C Water,

LLC, David Mougeot and Charles Bates be accepted.

Unanimously carried.

OPEN DISCUSSION

August 12, 2024 6

There was no open discussion.

ADJOURNMENT

Motion by Mr. Guidry and seconded by Mr. Boudreau, meeting adjourned at 7:24 p.m.

__________________________

John Smith - President