MINUTES OF MEETING

BOARD OF

COMMISSIONERS

CALCASIEU CAMERON HOSPITAL SERVICE DISTRICT

d/b/a WEST

CALCASIEU CAMERON HOSPITAL

TUESDAY, JULY 30, 2024

12:00 p.m. -

BOARD ROOM

A regular meeting of the Board of Commissioners of Calcasieu Cameron Hospital Service District d/b/a West Calcasieu Cameron Hospital was held on Tuesday, July 30, 2024, in the hospital Board Room. Mr. Bobby LeTard, Chairman, called the meeting to order at 12:00 p.m. Mr. Rick Watson led the group in prayer. Mr. LeTard then introduced guests.

COMMISSIONERS PRESENT: Bob Davidson; Bobby LeTard; Rick Watson; Carol Bobbie Fountain; Mark McMurry

COMMISSIONERS ABSENT: None

OTHERS PRESENT: Janie Fruge; Jobie James; Dondra Zaunbrecher; Christi Kingsley; Matthew Welsh; JW Peloquin; Mike Klenke; Thea Tran

GUESTS PRESENT: Tiffany Martin

Mrs. Janie Fruge announced that Tiffany Martin received the June CEO Shining Star Award.

Mrs. Christi Kingsley presented an update regarding Employee Health Insurance. The update included key insights, demographics, finance & pharmacy summaries, and a recap with recommendations. That concluded the Board Education presentation.

Mr. LeTard presented the minutes from the meeting of the Board of Commissioners held on June 25, 2024, for approval. Mr. Bob Davidson made a motion to approve the minutes as presented. Mrs. Bobbie Fountain seconded the motion. The motion passed unanimously. Next, Mr. LeTard announced the next meeting of the Board of Commissioners is scheduled for August 27, 2024. That concluded the Chairpersons Report.

Mrs. Janie Frug presented the Chief Executive Officers report. She began with an update on the two (2) recent security incidents. Both incidents received immediate, outstanding staff response as well as assistance from the Ward 4 Marshals Office. Next, Mrs. Fruge gave an update regarding the Water Booster Station Project. An agreement has been signed with an Engineering Firm, and the next step is to execute a Cooperative Endeavor Agreement with the City of Sulphur. Mrs. Fruge then announced that WCCH was the recipient of the Drive to Excellence and Engagement Award, presented by the Louisiana Hospital Association at the Summer Conference last week. That concluded the CEO report.

Mrs. Jobie James, Chief Financial Officer, presented the Financial Reports for the hospital through June 30, 2024. She reported a balance of $22,460,483.98 in cash, compared to

$21,914,440.95 in May. The contributing factor is physician UPL. Net Income for June was $481,083.22 compared to a budget of $279,324.00 and ($898,740.41) at this time last year. She continued by reporting that Census Days were 414 compared to a budget of 533 and 533 this time last year. Next, Mrs. James reviewed the Monthly Dashboard. Mrs. James continued by reviewing the quarterly audit schedule and summary. Next, Mrs. Thea Tran presented the quarterly HCAHPS report. That concluded the Financial Report.

Mr. JW Peloquin then gave a Facilities Report. He began with an update on the renovations of the OPH space. The majority of work has been completed and the punch list items are in process. Next, Mr. Peloquin reported on renovations at the 920 First Avenue facility. Lastly, Mr. Peloquin reported on renovations on the 1110 Kent Drive property That concluded the Facilities Report.

Mrs. Thea Tran presented the High Reliability Report. She began with Rapid Cycle Improvement Activities: (1) Pharmacy: (a) Improving Barcode Utilization, and (b) Improving Medication Appropriateness. Mrs. Tran followed with a report on (2) Respiratory Therapy: (a) Improving Documentation of Ventilator Settings. That concluded the High Reliability Report.

Mrs. Thea Tran then presented the Compliance Report. She gave an update regarding Ethics Training completion. That concluded the Compliance Report.

Mrs. Thea Tran then presented the Patient Care Report. She presented the Provision of Care Plan and reviewed the revisions made in 2024. There was a motion by Mr. Bob Davidson, seconded by Mr. Mark McMurry to approve the Plan as presented. The motion passed unanimously. That concluded the Patient Care Report.

Mr. Mike Klenke presented the IT Report. He provided an update regarding pricing negotiation with Altera. Next, Mr. Klenke announced that we are in the process of adding the Primary Care Associates of WCCH Clinic to our network. That concluded the IT Report.

Mrs. Christi Kingsley presented the Human Resources Report. She reported that the employer contribution amount will be reduced from 11.5% to 11% for 2025. The employee contribution amount remains 9.5%. That concluded the Human Resources Report.

Mr. Matthew Welsh gave a Marketing/Foundation/Community Impact Report. He reported that the Gator on the Geaux purchased by the WCCH Foundation, which supports the Lake Charles Symphony, is ready for design & artist selection. That concluded the Marketing/Foundation/Community Impact Report.

Mr. Mark McMurry motioned to approve and accept the Medical Staff appointments, re-appointments, resignations, privileges, and FPPE as submitted by the Medical Executive Committee. Mrs. Bobbie Fountain seconded the motion. The motion passed unanimously.

Capital Requests were submitted as follows:

Mrs. Janie Fruge announced an update on a capital purchase approved at the June Board meeting. The Board approved a budget amendment for $1,649.63 and the purchase of a Glidescope for $21,649.63. Following that approval, Mr. Kevin Armer, Director of Surgery, negotiated the cost of the Glidescope down to 19,139.06, coming in under budget.

1. Faxing Solution Paragon Pharmacy: $13,550.00

There was a motion by Mr. Rick Watson, seconded by Mrs. Bobbie Fountain to approve the purchase of the Faxing Solution Paragon Pharmacy for $13,550.00. The motion passed unanimously.

2.Upgrade/Migrate Wellsoft Server ED: $39,185.84

There was a motion by Mr. Bob Davidson, seconded by Mr. Mark McMurry to approve the purchase of the Upgrade/Migration of the Wellsoft Server for ED for $39,185.84. The motion passed unanimously.

3. Website Relaunch: $35,000.00

There was a motion by Mr. Bob Davidson, seconded by Mr. Rick Watson to amend the budget for $35,000.00 and to approve the Website Relaunch for $35,000.00. The motion passed unanimously.

There was a motion by Mr. Mark McMurry, seconded by Mr. Bob Davidson, to go out for bid for a new Overhead Paging System. The motion passed unanimously.

Mrs. Janie Fruge presented an updated Organizational Chart for review. The OBG1 Clinic will now report to Mrs. Jessica Buxton and CNO, Mrs. Robbin Odom.

Mr. Bob Davidson motioned at 1:12 pm, seconded by Mr. Rick Watson to move into Executive Session for strategic planning, marketing, and personnel matters in keeping with Louisiana revised Statutes 42:6, 42:6.1, 46: 1073. The motion passed unanimously.

Mr. Bob Davidson motioned at 2:20 p.m. to move back into Regular Session. Mr. Mark McMurry seconded the motion. The motion passed unanimously.

There being no further business, Mr. Bob Davidson made the motion, seconded by Mr. Mark McMurry to adjourn the meeting. The meeting was adjourned at 2:21 pm.

Janie D. Fruge//

Secretary of the Board

Bobby LeTard//

Chairman of the Board

Aug 9 1t

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