MINUTES OF MEETING
BOARD OF
COMMISSIONERS
CALCASIEU CAMERON HOSPITAL SERVICE DISTRICT
d/b/a WEST
CALCASIEU CAMERON HOSPITAL
TUESDAY, MAY 28, 2024
12:00 P.M. - BOARD ROOM
COMMISSIONERS PRESENT: Bob Davidson; Bobby LeTard; Mark McMurry; Carol Bobbie Fountain; Rick Watson
COMMISSIONERS ABSENT:
OTHERS PRESENT: Janie Fruge; Jobie James; Christi Kingsley; JW Peloquin; Dondra Zaunbrecher; Mike Klenke; Robbin Odom; Matthew Welsh; Joe Andrepont
GUESTS PRESENT: Melissa Valenti; Steve DeRouen; Tammy Naquin
Mr. LeTard called the meeting to order at 11:00 a.m. Mr. Rick Watson led the group in prayer.
Mr. Joe Andrepont announced that Mr. Brent Clement has been appointed to the Police Jury to fill the seat previously held by Mr. Tony Tramonte. Mr. Clement will serve on an interim basis until the November election.
Mr. Steve DeRouen, CPA, presented the audit report for the year ending December 31, 2023 Financial highlights include: the Hospitals assets and deferred outflows exceeded its liabilities and deferred inflows at the close of fiscal year 2023 by $51,02,113.00, which represents a 3.8% decrease from last fiscal year. The Hospitals net patient service revenue increased by $1,615,669.00 and the total operating expenses increased by $21,330,550.00. The amount of Cash and Cash Equivalents totaled $16,530,976.00 with a total Current Asset amount of $47,260,549.00. Net property, Plant and Equipment was $33,203,071.00 for Total Assets in the amount of $81,362,395.00 compared to $100,869,722.00 last fiscal year. Asset to Liability ratio = 6.18 to 1. Total Liabilities were $48,398,340.00 with $22,207,610.00 of that being Other Post-Employment Benefits. Net patient Service Revenue was $62,306,614.00 an increase of $1,615,669.00 from 2022. Other Revenue was $17,799,938.00 for a Total Revenue amount of $80,106,552.00 compared to $77,779,686.00 in 2022. Total Operating Expenses were $96,585,207.00 compared to $75,254,657.00 in 2022 - resulting in a ($16,478,655.00) Income from Operations. Ad Valorem Taxes totaled $11,334,651.00 compared to $9,801,057.00 in 2022. There was a decrease in our Net Position in the amount of ($2,024,756.00). For the year ending December 31, 2023, the Hospitals proportion of the Net Pension Liability was 92% funded a net pension liability of $17,821,032.00. The Auditors Opinion is as follows: The financial statements present fairly, in all material respects, the respective position of the business-type activities of the West Calcasieu Cameron Hospital, a component unit of Calcasieu and Cameron Parish Police Juries, as of December 31, 2023, and the respective changes in financial position and cash flows thereof for the years then ended in accordance with accounting principles generally accepted in the United States of America. There were no findings or exceptions in the Internal Control and Compliance Report or in the Single Audit Report and Statewide Agreed Upon Procedures. That concluded the Audit Presentation.
Mr. Bobby LeTard called a recess for lunch at 11:25 a.m. None were opposed.
At 11:53 a.m. Mr. Bobby LeTard called for the meeting to resume.
Mrs. Janie Fruge announced that Melissa Valenti received the April CEO Shining Star Award.
Mr. Bob Davidson motioned to approve the minutes of the April 23, 2024, meeting as presented. Mrs. Bobbie Fountain seconded the motion. The motion passed unanimously.
Mr. Bobby LeTard announced the next meeting of the Board of Commissioners is scheduled for June 25, 2024.
Mrs. Janie Fruge presented the CEO Report. She began with an update regarding the recent weather events. Next, Mrs. Fruge announced that the name of the former Schlamp Family Medical Clinic has been changed to Primary Care Associates of WCCH. Mrs. Fruge then announced that HB797 has passed through the Senate. That concluded the CEO Report.
Mrs. Jobie James, Chief Financial Officer, presented the Financial Reports for the hospital through April 30, 2024. She reported a balance of $23,287,077.46 in cash, compared to $24,409,229.25 in March. Contributing factors include a second-quarter retirement payment and receipt of physician UPL funds. Net Income for April was ($19,323.38) compared to a budget of ($101,230.00) and $1,182,681.48 at this time last year. She continued by reporting that Census Days were 580 compared to a budget of 564 and 564 this time last year. That concluded the Financial Report.
Mr. JW Peloquin then gave a Facilities Report. He reported the current estimated costs associated with the recent weather events are $45,000 - $50,000.00. We are awaiting a cost estimate for the sliding door at the Cypress Street entry. No insurance claim will be filed. That concluded the Facilities Report.
Mrs. Robbin Odom presented the Patient Care Report. She announced that pediatric education opportunities will be offered to our clinical staff by Our Lady of the Lake, New Orleans, physicians. In addition, Dr. Davalos will be teaching CCRN classes for the ICU staff. That concluded the Patient Care Report.
Mrs. Odom then presented the High Reliability Report. She began with a report on Rapid Cycle Improvement Activities for Patient Care Services: (1) Critical Value Notification; (2) Pain Management; (3) Care of Patients at Risk for Suicide. Next, Mrs. Odom presented information on the Spring 2024 Leapfrog Score. That concluded the High Reliability Report.
Mr. Mike Klenke presented the IT Report. He announced the implementation of phone redundancy. This allows for automatically switching phone lines from a primary service provider to a secondary if the phones lose the connection to the primary. Granite is the secondary provider and should be completed in 90 days. That concluded the IT Report.
Mrs. Christi Kingsley gave the Human Resources Report. She announced the addition of two (2) supervisory positions to oversee phlebotomists. That concluded the Human Resources Report.
Mr. Matthew Welsh gave the Marketing/Foundation/Community Impact Report. He began with a recap of Hospital Week activities. Mr. Welsh presented a new GI Center logo and marketing campaign preview. That concluded the Marketing/Foundation/Community Impact Report.
Mr. Bob Davidson motioned to approve and accept the Medical Staff appointments, re-appointments, resignations, privileges & FPPE as submitted by the Medical Executive Committee. Mr. Mark McMurry seconded the motion. The motion passed unanimously.
Capital Requests were submitted as follows:
1. Pool Replaster and Repairs: $54,524.00
There was a motion by Mr. Mark McMurry, seconded by Mr. Rick Watson to amend the budget for $54,524.00 and to approve the Pool Replaster & Repairs for $54,524.00.00. The motion passed unanimously.
2. Renovations Community Health Center/OPH Space: $69,650.00
There was a motion by Mr. Bob Davidson, seconded by Mrs. Bobbie Fountain, to amend the budget for $69,650.00 and to approve the Renovations to the Community Health Center/OPH Space for $69,650.00. The Calcasieu Parish Police Jury will reimburse the Hospital $58,700.00. The motion passed unanimously.
3. Roll-down Shutters (4): $42,278.00
There was a motion by Mr. Rick Watson, seconded by Mr. Bob Davidson, to amend the budget for $42,278.00 and to approve the purchase and installation of the Roll-down Shutters for $42,278.00. The motion passed unanimously.
Mrs. Janie Fruge presented the updated Organizational Chart. Mrs. Tammy Naquin will replace Mrs. Alesia Compton as Controller. Mrs. Anne Welch has changed her last name to Broussard, which is also reflected on the updated Organizational Chart.
Mr. Bob Davidson made the motion at 12:45 pm, seconded by Mr. Rick Watson to move into Executive Session for the purposes of strategic planning, marketing, and personnel matters in keeping with Louisiana revised Statutes 42:6, 42:6.1, 46: 1073. The motion passed unanimously.
Mr. Bob Davidson motioned at 1:34 pm to move back into Regular Session. Mr. Mark McMurry seconded the motion. The motion passed unanimously.
There being no further business, Mr. Rick Watson made the motion, seconded by Mrs. Bobbie Fountain to adjourn the meeting. The meeting was adjourned at 1:35 pm.
Janie D. Fruge//
Secretary
Bobby LeTard//
Chairman
Jun 7 1t
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