MINUTES

REGULAR MEETING

VERNON PARISH POLICE JURY

PARISH GOVERNMENT COMPLEX BUILDING

300 S. 3 RD STREET, 2 ND FLOOR

LEESVILLE, LOUISIANA

MONDAY, OCTOBER 17, 2022

10:00 a.m.

The Vernon Parish Police Jury met in Regular Session, Monday, October 17, 2022 at 10 a.m. in the Police Jury meeting room with the following members PRESENT: James B. Jim Tuck President, Marvin Hilton, Alton David Fox, Douglas Doug Roshong, Reginald Reggie Johnson, Scottie Benjamin, Malcolm Dean Mitchell, David Brister, Curtis Clay Vice President (late), Steven Quintin Thompson, and Kenny Haymon. The following members were ABSENT: Charnel Bailey.

The Vernon Parish Police Jury was convened as the governing authority of the Parish of Vernon, by Mr. James B. Jim Tuck, President, and was then ready for the business on the agenda.

The invocation was given by Mr. Kenny Haymon and the Pledge of Allegiance was led by Mr. Steven Quintin Thompson.

Mr. Johnny Moreland was present at the meeting to request that the jury consider allowing the sale of alcohol on Sunday in the parish.

The President asked if there was any public comment on any agenda items; there was none.

The President asked for committee reports to be presented by the committee Chairman.

Mr. David Fox, Chairman, Capital Properties Committee, reported that the committee met on Thursday, October 13, 2022 at 10:00 a.m. in the Police Jury meeting room.

Proposal received from Star Services, Inc. to replace the existing AX JACE monitoring / remote monitoring system with a new N4 JACE monitoring system for the Judicial Buildings (new courthouse) chiller system. The current system is outdated and will no longer be supported; $11,820.00. The committee recommends the jury approve the proposal from Star Services, Inc.

A motion was made by Mr. Fox, seconded by Mr. Roshong and carried, to adopt the Capital Properties Committee report in its entirety.

Mr. Scottie Benjamin, Chairman, Equipment Committee, reported that the committee met on Thursday, October 13, 2022 at 10:00 a.m. in the Police Jury meeting room.

The committee recommends the jury approve request from Parish Road Manager to declare the following equipment surplus and sell at auction on October 22, 2022 in Alexandria:

District 6: F-27 Kobelco Excavator

C-81 1996 Nissan Pick Up

H-33 New Holland Boom Mower

A-93 1997 Mack Dump Truck

A-114 2001 Mack Dump Truck

A-151 1999 International Dump Truck

Miscellaneous

District 5: C-109 2000 Chevrolet Pick up

District 10, 11, 12: C-107 1999 Ford Pick Up

Parish Wide: A-117 2001 Mack Dump Truck

A-46 1986 Chevrolet Water Truck

J-33 1985 Kayln Trailer

C-113 2008 Ford Explorer

The committee recommends the jury authorize to re-bid for a used water truck.

The committee recommends the jury authorize to solicit bids for a new motor grader for District 5.

A motion was made by Mr. Benjamin, seconded by Mr. Johnson and carried, to adopt the Equipment Committee report in its entirety.

Mr. Curtis Clay, Chairman, Finance Committee, reported that the committee met on Thursday, October 13, 2022 at 10 a.m. in the Police Jury meeting room.

There was no business to discuss.

Received after the 10/13/2022 committee meeting:

The committee reviewed quote received from Kinetix to upgrade our current server and computer network to make it more secure to comply with new guidelines put out by the State of Louisiana for cyber security. The cost to upgrade our system is $20, 897.20 which includes a new server, new sonic wall, new network switch, automatic backups (on site and off site) network monitoring, and networking the computers at the Administrative Office. The

committee recommends the jury approve the quote.

A motion was made by Mr. Clay, seconded by Mr. Brister and carried, to adopt the additions received after the 10/13/2022 committee meeting.

A motion was made by Mr. Clay, seconded by Mr. Brister and carried, to adopt the Finance Committee report in its entirety.

Mr. Scottie Benjamin, reporting for Mr. Charnel Bailey, Chairman, Permit & Claims Committee, reported that the committee met on Thursday, October 13, 2022 at 10 a.m. in the Police Jury meeting room.

There was no business to discuss.

Received after the 10/13/2022 committee meeting:

Liquor License received from Family Dollar Stores of Louisiana, LLC, 12884 Hwy. 10, for a Class B Liquor License. They have complied with all requirements of the VP Code of Ordinances. The committee recommends the jury approve the license.

A motion was made by Mr. Benjamin, seconded by Mr. Roshong and carried, to adopt the additions received after the 10/13/2022 committee meeting.

A motion was made by Mr. Benjamin, seconded by Mr. Roshong and carried, to adopt the Permit & Claims Committee report in its entirety.

Mr. Marvin Hilton, Chairman, Personnel Committee, reported that the committee met on Thursday, October 13, 2022 at 10:00 a.m. in the Police Jury meeting room.

Karen Gibson, VP Health Unit, promoted to Facility Manager and Supervisor of parish employees at the Health Unit. Adjust salary to reflect the new position. Paid from VP Health Unit funds.

A motion was made by Mr. Hilton, seconded by Mr. Fox and carried, to adopt the Personnel Committee report in its entirety.

Mr. Reggie Johnson, Chairman, Road Maintenance & Construction Committee, reported that the committee met on Thursday, October 13, 2022 at 10:00 a.m. in the Police Jury meeting room.

The committee recommends the jury approve resolutions to perform work inside the municipalities of: 1.) Town of Rosepine (November 2022): perform routine monthly maintenance on streets in the town limits, including boom mowing, pot hole repairs, and ditching.

The committee recommends the jury authorize to bid for 2023 Materials & Supplies and 2023 Road Overlay.

The committee recommends the jury approve request from District 5 to asphalt the following roads, to be paid for by District 5 funds:

Floyd Willis 1,117 x 14 $26,445.00

Fullerton Blacktop 1,180 x 18 $36,120

Ben West (A) 30 x 30 $1,677.00

The committee recommends the jury approve request from VP Health Unit to bury a dead horse at 1284 Bill Churchman Loop, D7 W7.

Received after the 10/13/2022 committee meeting:

The committee recommends the jury approve requests from the VP Health Unit:

o Dispose of a dead horse at 2097 Pine Road, D10

o Fill in abandoned well at 3207 Hwy 392, Hornbeck, D2

A motion was made by Mr. Johnson, seconded by Mr. Benjamin and carried, to adopt the additions received after the 10/17/2022 committee meeting.

A motion was made by Mr. Johnson, seconded by Mr. Benjamin and carried, to adopt the Road Maintenance & Construction Committee report in its entirety.

Mr. Kenny Haymon, Chairman, Ways & Means Committee, reported that the committee met on Thursday, October 13, 2022 at 10:00 a.m. in the Police Jury meeting room.

The committee recommends the jury approve request from VP Housing Authority to re-appoint Ms. Pat Bradford to the board of commissioners for another 5-year term.

A motion was made by Mr. Haymon, seconded by Mr. Thompson and carried, to adopt the Ways & Means Committee report in its entirety.

Having heard and adopted the committee reports, the President returned to the main agenda.

A motion was made by Mr. Johnson, seconded by Mr. Benjamin and carried, to enter into public hearing to hear public input on the following proposed ordinance: an ordinance to amend section 13:31of the Vernon Parish Code of Ordinances to reduce the speed limit on LeBlue Road, D1 W4, beginning at the Rail Road right-of-way and extending east for 1,650 feet, to 10 MPH.

There was no public input.

A motion was made by Mr. Haymon, seconded by Mr. Thompson and carried, to return to regular session.

A motion was made by Mr. Roshong, seconded by Mr. Benjamin, to adopt an ordinance to amend section 13:31of the Vernon Parish Code of Ordinances to reduce the speed limit on LeBlue Road, D1 W4, beginning at the Rail Road right-of-way and extending east for 1,650 feet, to 10 MPH. The foregoing motion was subject to a roll call vote and recorded as follows:

YEAS: Tuck, Hilton, Fox, Roshong, Johnson, Benjamin, Mitchell, Brister, Clay, Thompson, and Haymon

NAYS: None

ABSTAIN: None

ABSENT: Bailey

The motion carried and the ordinance was adopted.

A motion was made by Mr. Hilton, seconded by Mr. Brister and carried, to add the flowing item to the agenda: Motion to adopt the official listing of Off-System Bridges and adopt a resolution stating the Police Jury has followed all guidelines as required for participation in the

Off-System Bridge Replacement Program. The foregoing motion was subject to a roll call vote and recorded as follows:

YEAS: Tuck, Hilton, Fox, Roshong, Johnson, Benjamin, Mitchell, Brister, Clay, Thompson, and Haymon

NAYS: None

ABSTAIN: None

ABSENT: Bailey

The motion carried and the item was added to the agenda.

The President asked if there was any public comment on adding the above item to the agenda; there was none.

A motion was made by Mr. Clay, seconded by Mr. Brister and carried, to adopt the official listing of Off-System Bridges and adopt a resolution stating the Police Jury has followed all guidelines as required for participation in the Off-System Bridge Replacement Program.

A motion was made by Mr. Thompson, seconded by Mr. Haymon and carried, to adopt memorials for the following community members: Mr. Frank Sadler, Mrs. Shirley Bennett LaChance, Mrs. Mary Elizabeth McElveen Frederick, Mrs. Dixie Nicholson, Mrs. Vu Myers Mullins.

A motion was made by Mr. Clay, seconded by Mr. Brister and carried, to authorize payment of all invoices as authorized by the Finance Committee and authorize payment of all expenditures above the budgeted amount from Ward Maintenance and/or Construction accounts.

There being no further business to discuss, a motion was made by Mr. Benjamin, seconded by Mr. Johnson and carried, to adjourn.

James B. Tuck

President

Belinda S. Diehl

Parish Secretary

Rhonda M. Plummer

Parish Administrator/Treasurer

Feb. 10 1t

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